Stages of the administrative process

The stages of the administrative process are planning, organization, direction and control.

Stages of the administrative process

In this post we will develop and explain the stages of the administrative process. As indicated in the concept of administrative process, we must distinguish between phases and stages. The mechanical phase (planning and organization) and the dynamic phase (direction and control).

It is very important to understand each stage in sequence. All stages are important and interrelated.

Outline of the stages of the administrative process

To make it even easier to understand, we have prepared this outline of the administrative process:

Administrative Process Stages

1. Planning

Planning is made up of that part that is responsible for seeing how something is going to be done. That is, answer questions such as:

  • What do we want to achieve?
  • What do we have to do to reach our goal?
  • Who is going to be in charge of each part of the process to achieve the goal?
  • When and in what terms will each action be carried out?
  • What resources do we need?
  • Where can we get the resources?
  • What is the cost of these resources?
  • What kind of setbacks can we have and how are we going to solve them if they arise?
  • What do we do when faced with a setback that we had not foreseen?

In short, it is about everything that we must decide before we start. Without planning, we will run aimlessly. And how do we know, it does not matter to run very fast if we do not have a plan.

2. Organization

Once we have made a planning, it is time to organize. This is, put very simply, to distribute the tasks. Somehow make sense of all the questions that we have tried to answer in the planning stage. Some questions to solve in this stage of the administrative process are:

  • In what order are we going to take care of the tasks?
  • Who is going to be in charge of each task?
  • Are we going to carry out the tasks together or is each going to be in charge of one thing?
  • When making decisions, will we make them democratically?
  • Will the hierarchy be horizontal or vertical?

Although these questions may seem like part of planning, the focus here is to get the concept across. That is, it is a part that establishes how everything is organized. That is, when it is running what organizational principles are followed.

3. Address

Management, contrary to what many people think, does not have to be in charge of a single person. It could also be run by a steering group. However, the management is in charge of helping, intervening, supporting or motivating the work that is being carried out.

Thus, for example, the directors are in charge of influencing the members of the project. Either helping them, giving them alternatives or avoiding conflicts between different parts of the organization.

4. Control

Control, specifically, is defined as the monitoring of results and their measurement through reliable metrics. So, based on the established metrics, the organization will try to track activities to see if the planned plan is being followed.

For example, let’s say your annual sales goal is 10,000. In the plan, it is established that in the month of January, 1,000 sales must be made in order to achieve the objective. Checking if these intermediate goals are being followed, helps us to control that the main goal is being met.