The objectives of the administration are focused on achieving efficiency and effectiveness in the processes that are developed in an organization .
Specifically, management objectives expect the human efforts that occur in a company to be carried out effectively. In such a way that the human, financial and material resources of the organization are used in a better way.
What is efficiency?
In fact, efficiency refers to the ability to minimize the amount of resources used to achieve the objectives of the company. For that reason, efficiency refers to the fact that an organization performs all its processes correctly.
Without a doubt, efficiency also means increasing productivity. Resources are used rationally and optimally to achieve results. For this reason, in the administrative process everyone must know, respect and comply with the procedures to guarantee the proper functioning of the company.
What is efficiency?
On the other hand, effectiveness is being able to achieve the objectives and results. The effectiveness of the administrative process is the ability to set appropriate objectives. Likewise, effectiveness is related to the objectives that the company has planned to achieve. Therefore, the administrative process is divided into planning, organization, direction and control.
The main objectives that the administration hopes to achieve are:
1. Avoid chaos and waste of resources
Naturally, the administrative process seeks to avoid clutter or confusion within a company. All this with the purpose of eliminating or minimizing the waste of resources such as human effort, time and money.
The administration seeks to optimize scarce resources.
2. Increase productivity
In addition, every company hopes to increase its level of productivity. Productivity consists of producing more, spending fewer resources.
For that reason, management clearly defines what it expects employees to do. Then you need to monitor and verify that everything is done in the most appropriate and economical way possible.
3. Reduce uncertainty
Generally, all business actions are carried out under conditions of uncertainty, because no one can predict the future. However, uncertainty can be minimized if a proper planning process is carried out. Analyzing the current situation of the company and projecting into the future.
4. Boost personal growth
Of course, a company hopes to achieve growth and achieve its goals as an organization. But, it must be clear that this cannot be achieved without adequate human resources.
For this reason, the administrative process must promote the personal development of the worker.
5. Generate customers and keep them
Also, the administration knows that every company offers goods and services to the market to satisfy a consumer need. But, the customer is the one who decides whether or not to pay the required price.
Therefore, only if the customer pays the price of a product does the company make a profit. Hence the importance of having the objective of generating clients and keeping them.
6. Create social value
Obviously, another of the important objectives of the administration is that the company creates social and business value. The existence of the company must be a generator of value for all its stakeholders. These groups are customers, owners, competitors, and society in general.
Characteristics of the administration’s objectives
Among some of the characteristics of the administration’s objectives we find:
1. They have to be measurable
They should use parameters that can be used as a reference to know the scope that is expected in each activity.
For example, increase productivity by 3% or reduce production costs by $ 3 per unit of product.
2. Clear and understandable
The statement of each objective should be very detailed, so that it is clear and easy to understand.
That way, everyone will know precisely what to do and how to do it.
3. Specify a time
The objectives must have a certain time in which the result is expected to be achieved. This time can be in the short, medium or long term.
For example, increase productivity by 3% in the first quarter of the year.
4. They must be realistic
The objectives should set goals that are feasible to achieve. It would be inappropriate to pretend to increase sales by 100% in any situation.
Therefore, the objectives must be adjusted to the situation and needs of the company.
5. They are based on actions
All management objectives must be based on actions. That is, they must be achieved with concrete actions.
Types of administration objectives
The objectives of the administration can be classified as follows:
1. According to the weather
In relation to the time in which they are expected to be reached, they can be of the following types:
- Short term, between a period of 1 day to 365 days.
- Medium term, between 1 and 5 years.
- Long term, in a time of more than 5 years.
2. According to the level
According to the level they can be classified into:
- General are the objectives that are defined based on the achievement of the mission and vision of the company.
- Specific refer to particular achievements of a department or division.
3. According to the hierarchy
By hierarchy they can be divided into:
- Strategic : They are defined by the high command to direct the direction of the organization and are long-term.
- Tactics : They are achieved in the medium term and are defined by the technical area of the organization.
- Operational : They correspond to the operational sector and are achieved in the short term.
4. According to your measurement
By the type of measurement they can be:
- Quantitative : Because they can be measured numerically and are short-term.
- Qualitative : They are those that can be evaluated without using numerical parameters.
Finally, we conclude by stating that the administration meets its objectives when the company performs all its processes effectively. That is, when activities are done well and resources are optimized.